Executive Personal Assistant & Office Manager

Executive & Personal Assistance to the Managing Director
·    Manage the Managing Director's diary end-to-end: schedule and prioritise meetings, appointments and calls, resolving conflicts and protecting time.
·    Arrange all business travel, flights, accommodation, visas, ground transport and detailed itineraries, and process related expense claims.
·    Act as the first point of contact for the Managing Director, screening and prioritising correspondence, calls and requests, and drafting responses on his behalf.
·    Prepare agendas, take minutes, and track follow-up actions for management and board meetings.
·    Produce and format presentations, reports, and briefing packs ahead of meetings and engagements.
·    Handle confidential business and personal matters for the Managing Director with complete discretion.
·    Coordinate meetings, events, and visits, and liaise on the Managing Director's behalf with internal and external stakeholders.

Office Management & Operations
·    Oversee the daily operations of the office, ensuring services run smoothly and efficiently.
·    Maintain office services by organising procedures, controlling correspondence, managing filing systems, and reviewing and approving supply requisitions.
·    Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
·    Design and implement office policies by establishing standards and procedures, measuring results, and making necessary adjustments.
·    Schedule and assign administrative/support staff to meet operational requirements, and manage vendors and service providers.
·    Plan and coordinate office relocations and space o r layout changes as required.

IT & Facilities Management
·    Oversee facilities, maintenance, and the working environment, liaising with building management and service providers.
·    Coordinate IT and office equipment needs with IT support, ensuring staff are properly equipped.

Reporting & Team Contribution
·    Keep management informed by reviewing and analysing reports, summarising information, and identifying trends.
·    Contribute to the team effort by accomplishing related results as needed.