Administrative Assistant

Job Reference: 155803
Industry: Pharmaceuticals
brand-id: R1110796
Brand Name: 02C3423

Job Summary: We are looking for a reliable, independent, and resourceful part-time Administrative Assistant to support travel planning, meeting preparation, and formatting of communications and presentations. This role offers a high degree of flexibility and is ideal for someone who is organised, proactive, and comfortable working with minimal supervision.

Job Scope:

Manage and coordinate travel arrangements, including:
Individual travel (approximately 1–2 times per month)
Team travel for meetings involving 5–10 participants, expected 4–6 times per year (subject to change)

Support meeting preparation, scheduling, coordination, and follow-ups

Draft, format, and proofread emails, documents, and written communications

Prepare and format PowerPoint presentations, ensuring clear structure, professional design, and appropriate use of visuals and animations

Provide general administrative and coordination support as required

Work independently to resolve issues, while ensuring alignment with established processes

Requirements:

Proven experience in an administrative, personal assistant, or executive support role
Ability to communicate clearly and professionally via email
Comfortable liaising with stakeholders across different regions
Highly independent and self-directed, able to progress tasks even when instructions are not fully defined
Resourceful, while understanding the importance of following processes and guidelines
Excellent proficiency in Microsoft Excel, Word, and PowerPoint

Additional Information:

Salary – S$35 per hour
Contract duration: 12-month contract
Commencement Date: Immediate
Working days and hours: Monday to Friday (10-15 hours/week), 3-hour per day between 10am to 4pm
Location: Bugis & remote, Minimum two face-to-face meetings per month

Administrative Assistant

Location

RECRUITER