Marketing Coordinator

Job Summary: Ensures seamless coordination within the marketing team, cross-functional partners, and external vendors to deliver impactful marketing initiatives. The ideal candidate is proactive, enthusiastic, and thrives in dynamic environments, helping the team achieve business goals despite challenges.

Job Scope:

Coordination & Communication

• Serve as the central point of contact between the marketing team, internal stakeholders, and external vendors (e.g., hotels, agencies, scientific organizations).
• Ensure timely communication and follow-up on project deliverables.

Budget & Resource Management

• Assist in managing departmental and activity budgets, including expense tracking and invoice processing.
• Resolve resource-related challenges with a problem-solving mindset.

Event & Meeting Organization

• Plan and coordinate internal and external meetings, conferences, and workshops.
• Manage logistics such as venue booking, vendor negotiations, and material preparation.
• Occasional weekend availability (approximately once per quarter) to organize and attend events.

Stakeholder Engagement

• Negotiate effectively with internal teams and external partners to secure favorable terms and ensure project success.
• Build and maintain, long-term business relationships with vendors and partners.

Administrative & Technical Support

• Prepare reports, presentations, and documentation using MS Office tools.
• Utilize SAP and other standard office tools for procurement, budgeting, and workflow management.

Requirements:

• Bachelor’s degree in Marketing, Business Administration, or related field
• 2–4 years in a marketing support or coordination role, ideally within healthcare or related industries.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word).
• Working knowledge of SAP and other modern office tools.
• Outgoing and enthusiastic: Builds rapport easily and fosters positive relationships with diverse stakeholders.
• Go-getter attitude: Demonstrates persistence and creativity in overcoming barriers to achieve objectives.
• Resilient under pressure: Maintains composure and effectiveness when handling last-minute requests or tight deadlines.
• Team catalyst: Actively contributes to team spirit and motivates others toward common goals.
• Attention to Detail: Ensures accuracy in budgets, reports, and event logistics.
• Time Management & Prioritization: Handles multiple projects and deadlines efficiently.
• Analytical Thinking: Comfortable interpreting data and generating insights for marketing performance tracking.
• Digital Savvy: Familiarity with digital marketing tools (social media platforms, email marketing systems, CRM tools).
• Adaptability & Flexibility: Quickly adjusts to changing priorities and unexpected challenges.
• Professionalism & Confidentiality: Handles sensitive business information with discretion.
• Customer-Centric Mindset: Understands the importance of patient and healthcare professional engagement in all marketing activities.
• Continuous Learning: Willingness to stay updated on marketing trends and healthcare industry developments

Additional Information:

• Salary – Up to S$5K + 1-month bonus
• Contract duration: 12-month contract, extendable and convertible
• Commencement Date: Immediate
• Working days and hours: Monday to Friday, 9am to 6pm
• Location: Bugis