Facilities Admin Executive

Job Responsibilities:

• Coordinate building maintenance, repairs, inspections, and workplace facilities to ensure smooth daily operations.
• Manage vendor communications, quotations, purchase orders, contracts, and facilities-related expenses.
• Maintain PPE, uniforms, and safety equipment records, stock levels, servicing schedules, and issuance tracking.
• Support WSH, ISO, audit, and compliance activities through documentation, reporting, and follow-up of corrective actions.
• Provide office administration support and prepare monthly reports on facilities maintenance, budgets, contracts, PPE, and compliance activities.

Job Requirements:

• Minimum GCE O-Level, NITEC/Higher NITEC, Diploma, or equivalent qualification, with at least 3 years of relevant facilities or administrative experience.
• Experience in facilities maintenance, vendor and contractor coordination, purchasing, inventory control, and service contract administration.
• Proficient in Microsoft Office and ERP systems, with the ability to maintain records, reports, trackers, budgets, and compliance documentation.
• Excellent organizational, communication, and problem-solving skills, with a proactive, detail-oriented approach to managing multiple tasks, deadlines, and stakeholder requirements.