Team Assistant Secretary l (12-month contract)

Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax-related travel tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow-up actions as needed.
• Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite level engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision-making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Requirement:

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• Minimum 4–5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Excellent organizational, time management, and communication skills.
• Professional and tactful in interactions with internal and external stakeholders.
• Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations.
• Experience drafting email announcements and internal communications for senior leadership.
• Familiarity with other Microsoft Office tools is a plus.

Interested Applicants, please email your resume to [email protected] (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.