Office Admin

Job Responsibilities:

• Administrative Support

  • Manage day-to-day office operations including scheduling, correspondence, and documentation

  • Maintain accurate records of inventory, purchase orders, and supplier contracts

  • Prepare reports, presentations, and meeting minutes for management

• Customer & Vendor Coordination

  • Handle client inquiries, quotations, and order processing for scientific instruments and consumables

  • Liaise with suppliers, logistics providers, and service partners to ensure timely delivery and installation

  • Support sales and technical teams in coordinating product demonstrations and client visits

• Finance & Compliance

  • Assist with invoicing, payment tracking, and expense reporting

  • Ensure compliance with company policies, industry standards, and regulatory requirements (e.g., import/export documentation for scientific equipment)

• Office & Team Support

  • Oversee office supplies, equipment maintenance, and facility management

  • Coordinate staff travel arrangements, training schedules, and internal events

  • Support HR functions including onboarding, attendance tracking, and employee engagement initiatives

Requirements:

• Diploma/Degree in Business Administration or related field

• Prior experience in office administration, preferably in a scientific/technical industry

• Strong organizational and multitasking skills with attention to detail

• Proficiency in MS Office and CRM/ERP systems

• Excellent communication and interpersonal skills to work with clients, suppliers, and internal teams

• Ability to adapt in a dynamic environment and support both operational and technical functions