Admin Manager / S$3500 / 12-month contract / Tanglin Road

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH108201_1638942877
Salary S$3300 - S$3500 per month
Consultant Name Fu Yee Chen, Lyn
Consultant Email lyn.fu@manpower.com.sg
Consultant Contact No. 62325738
EA License No. 02C3423
Consultant Registration No. R1110796

Job Scope:
Secretarial (20%)

  • Secretarial support of senior leadership including diary management
  • Coordinate board meetings and manage archiving of governance reports and other internal reports
  • Business travel management (when applicable again)


Operations Management (60%)

  • Office management, including basic vendor management; these vendors include: IT, maintenance
  • Responsible for HR and payroll, including:
    • Maintaining staff contracts and records
    • Manage staff on-boarding and exit
    • Manage salary payments, payslips, IR8A, work visas
  • Oversees finance processes and ensures compliance with policies and regulations. The former includes:
    • Issuing invoices and receipts
    • Support external accountant with bookkeeping, payments and cash flow management
    • Support audit processes
    • Liaison for banking
  • Government roles like PDPA officer, SG Secure Representative, Safe Management Officer, and in charge of government portal updates and administration


Membership support (20%)

  • Maintain and ensure integrity of all member records, i.e. Salesforce; this includes active liaising with APC members and their support staff
  • Support ad-hoc membership services and activities



Job Requirements:

  • Familiarity with MS Office (Excel, Word), Zoom and G-suite
  • Minimum 5 years' experience in similar administrative, operational, business support functions
  • Understanding of accounting, HR processes in Singapore
  • Able to and enjoy working in a small organisation, demonstrate adaptability and ability to multi-task
  • Must be meticulous and resourceful



Additional Information:

  • Salary - S$3500 per month
  • Commencement Date: Immedaite
  • Contract duration: 12-month contract
  • Working days and hours: Mon to Friday, 9am to 6pm
  • Location: Tanglin Road, hybrid working environment - remote + office

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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