Job Scope:
Secretarial (20%)
- Secretarial support of senior leadership including diary management
- Coordinate board meetings and manage archiving of governance reports and other internal reports
- Business travel management (when applicable again)
Operations Management (60%)
- Office management, including basic vendor management; these vendors include: IT, maintenance
- Responsible for HR and payroll, including:
- Maintaining staff contracts and records
- Manage staff on-boarding and exit
- Manage salary payments, payslips, IR8A, work visas
- Oversees finance processes and ensures compliance with policies and regulations. The former includes:
- Issuing invoices and receipts
- Support external accountant with bookkeeping, payments and cash flow management
- Support audit processes
- Liaison for banking
- Government roles like PDPA officer, SG Secure Representative, Safe Management Officer, and in charge of government portal updates and administration
Membership support (20%)
- Maintain and ensure integrity of all member records, i.e. Salesforce; this includes active liaising with APC members and their support staff
- Support ad-hoc membership services and activities
Job Requirements:
- Familiarity with MS Office (Excel, Word), Zoom and G-suite
- Minimum 5 years' experience in similar administrative, operational, business support functions
- Understanding of accounting, HR processes in Singapore
- Able to and enjoy working in a small organisation, demonstrate adaptability and ability to multi-task
- Must be meticulous and resourceful
Additional Information:
- Salary - S$3500 per month
- Commencement Date: Immedaite
- Contract duration: 12-month contract
- Working days and hours: Mon to Friday, 9am to 6pm
- Location: Tanglin Road, hybrid working environment - remote + office
Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796
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