Responsibilities:
Work with Legal Counsel or independently on the following:

• Handle or work with external providers on all corporate secretarial matters pertaining to the Group legal entities, including required filings, registers, records
• Maintain internal corporate secretarial records and databases for the Group legal entities, shareholders, and directors
• Draft shareholder and board resolutions required for compliance and operational purposes and arrange for signing
• Organize shareholder and board meetings and prepare all required papers and minutes and follow up matters
• Draft and update databases of corporate secretarial precedents.
• Manage payments of shareholder dividends and director fees
• Manage corporate secretarial requirements of external directorships and Group entities' investments in other entities
• Ensure compliance with relevant statutory and regulatory requirements by the Group legal entities
• Manage KYC requests for Group entities and shareholders

External Counsel and Legal Service Provider Management

• Manage engagement of external counsels and legal service providers
• Coordinate reviews, approvals, and payment of billings to providers
• Manage databases relating to providers and spending

Contracts Management

• Coordinate execution of contracts
• Maintain contract databases
• Track renewals and terminations of contracts

Trust Administration

• Be the main liaison between trust beneficiaries and trust administrator for the processing of claims.
• Manage meetings between trust administrator and trust advisory committee, including organising logistics, managing attendance, and preparing meeting packs.
• Handle Shareholders requirements as and when necessary.

Department Support

• Provide support to the Group General Counsel and Legal Counsel as required.
• Draft, update and maintain SOPs and templates, databases, record keeping etc necessary for maintaining an effective work system for the Legal Department.
• Plan and organize department team meetings, including the prioritizing of agenda items, meeting notes and scheduling of meetings. Take minutes of the meetings and track all agreed follow-up action plans and timelines.
• Provide backup support to the Legal Counsel to ensure seamless and efficient running of the department.

Requirements:

• Polytechnic or university graduate, with degree in business law or legal studies or in related discipline
• At least 5 years' experience working as legal secretary, paralegal or legal administrative assistant in a law firm, corporate secretary services firm or in-house legal department
• Proficient in MS Office applications (Outlook, Word, Excel, PowerPoint)
• Possesses excellent planning and administrative skills; systematic, meticulous, highly organised and pays attention to the details while keeping in view the big picture
• Results-driven team player who takes ownership and consistently delivers high quality work product with minimum guidance
• Proactive and resourceful problem solver who can see and address needs and concerns without needing specific instructions
• Able to multi-task and work under pressure against tight deadlines within a lean team.

Interested candidates may send in their resume and cover letter directly to Rupa Kankariya (R1441955)
We respect your privacy and all communication will be treated with confidentiality. If you wish to know more about this position or explore other roles, please prepare your updated profile and get in touch with our consultants at Rupa Kankariya (R1441955) EA Licence No (02C3423)
Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by Manpower for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012.

Rupa Kankariya EA License No. 02C3423 Personnel Registration No. R1441955

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy