Job Description
Provide professional, confidential and executive secretarial support to the Group CEO and C-suite team and efficiently manage the daily operations of the Group corporate office.

• Calendar management (e.g. scheduling, gate keeping and updating calendars);
• Coordinating meetings, including across multiple participants and time zones;
• Location management, such as meeting room and table reservations;
• End to end travel coordination for the client C-Suite Team, including coordinating transportation, accommodation and visas;
• Document and data handling (e.g. filing, archiving, distribution, collection, editing, signing coordination);
• Management of expenses and performing basic book-keeping (e.g. invoice submission and tracking, claims submission);
• Sorting through incoming correspondence via mail, email or any other media;
• Note taking and preparing meeting minutes;
• IT related logistics such as maintaining the database and shared folders for the client C-Suite Team; and
• Office setup for the client C-Suite Team; and providing such other support to the Company and the client C-Suite Team on an ad-hoc basis as may be required from time to time, including:

• Vendor sourcing and coordination, including with respect to media, advertising and research agencies;
• Coordinating contract review with external legal counsel (e.g. non-disclosure agreements, contracts and engagement letters);
• Producing and editing reports and presentations;
• Performing routine reporting (e.g. CRM / financial data);
• Web and social media content administration;
• Assistance on managing key projects and deliverables (e.g. coordination, follow-ups, reminders); and
• Performing research tasks such as competitor or market research, cold calling or mystery shopping;

Requirement

• Minimum 5 years' experience as a C-suite EA.
• Ability to work independently with minimal supervision, as well as in a team environment.
• Ability to manage and prioritise internal and external demands on the C-level time.
• High accuracy and attention to detail, particularly in the management of the C-level's diary and communications.
• Highly developed interpersonal and negotiation skills with proven ability to build effective relationships throughout the organisation.
• Diplomatic, discrete and able to keep confidentiality at all times.
• Highly developed planning and organising skills; excellent written and strong verbal communication.
• Proven ability to resolve issues appropriately.
• Experience attending and preparing agendas for meetings and minute taking.
• Experience in coordinating office systems and procedures, including sourcing and negotiating with vendors and contractors.
• Strong working knowledge of MS office suites.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours and out of office hours to meet deadlines.
• Experience in a multi-national organisation with expats of diverse backgrounds

Stephanie, Liew Wei Yien (Liu Weiyun) EA License No.: 02C3423 Personnel Registration No.: R1543248

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy