Office Administrative Assistant (Immediate/ Tuas/ *Contract)

Location Singapore, Singapore
Discipline
Job Reference SAP004_1555307594
Salary S$2300 - S$3400 per month
Consultant Name Ng Yew Koon, Sherry
Consultant Email sherry.ng@manpower.com.sg
Consultant Contact No. 62328834
EA License No. 02C3423
Consultant Registration No. R1657259

Office Administrative Assistant (Immediate/ Tuas/ *Contract)

*Contract ending 30 Sep 2019

Administrative Activities

  • Manage travel arrangement for employees at Jurong site.
  • Co-ordinate logistics arrangement for external visitors to the site. Logistics arrangement includes airport/ hotel transfer, accommodation booking and visa letters.
  • Provide planning support for site events, meetings and audits, such as venue booking, invitation, agenda, and refreshment.
  • Co-ordinate the order of pantry/ stationeries supplies for the site through consolidating orders from respective building owners.
  • Update Internal Telephone List.
  • Request to IS for user account creation and access rights for new hires.
  • Plan and coordinates timing and scheduling with stakeholders for new hires orientation
  • Request for termination of user accounts for leavers
  • Collect company properties as per checklist from resignee.
  • Organise gifts such as hampers, wreaths upon request.
  • Update site's organisation chart on a monthly basis.
  • Support training administrative work as and when required.
  • Any adhoc duties as may be assigned

Site Services Activities

  • Raise PR for admin building maintenance matters
  • Raise Requisition for PPE and assists in the issuance
  • Co-ordinate bus services for Jurong site
  • Franking of mails, top up credits and franking machine maintenance
  • Distribution of mails for Admin Building
  • Manages the issuance of lockers, resignees lockers clearance and including maintenance of lockers

REQUIREMENTS

  • Possess 3 years of similar administrative experience.
  • Working knowledge of SAP (PR/ PO)
  • Proficient in Microsoft Office applications
  • Possess good communication skills and ability to interact with employees at all levels
  • Able to work in a team.
  • Able to multi-task.
  • Possess initiative to improve work processes and ways of working
  • Preferably a Diploma in Business Administration, or equivalent

If you have the relevant skillsets, please send in your updated CV in word format to .


We regret only shortlisted candidates would be contacted.



Sherry, Yew Koon Ng EA License No.: 02C3423 Personnel Registration No.: R1657259