Responsibilities:
- Maintaining professional, clean and welcoming office facilities for external and internal meetings.
- Administration of all access passes for new joiners and visitors.
- Administration of Senior Commercial and management business expenses as required.
- Participation in organizing office social events and staff engagement activities.
- Maintaining office documentation & filing of corporate & trade agreements
- Preparing documentation for new company registration as required
- Assisting with submission of insurance claims for staff
- Organizing seating arrangements for overseas visitors and new joiners
- Assisting with office travel and accommodation arrangements at comparative prices and within the company group policy guidelines
- Assisting with the documentation required for visa application for all visitors and staff travelling
- Assisting with staff expense claims for Directors/ Managers as required
- Ensuring that the pantry area is well stocked and tidy
- Liaising with building management on facilities issues as required
- Assisting with non-confidential HR paperwork as required
- Assisting with organizing training, meetings and events
Reception duties including:
- Welcoming visitors and providing refreshments
- Welcome and organize contractors / vendors
- Attend to all courier and dispatch requirements for both incoming as well as outgoing posts
- Coordinate bookings of meeting rooms and maintain overall cleanliness of the meeting rooms and reception area.
- Maintain supplies of the Office Pantry, corporate stationery and business cards
- Any other ad-hoc duties as assigned.
Qualifications and experience:
- Experience of managing telephone systems, preferably in an open plan environment
- Relevant work experience in basic administration work
- Basic IT skills with working knowledge of Microsoft Office applications (Words, Excel, PowerPoint) an advantage
- Good attention to detail and organizational skills
- Strong communication and interpersonal skills
- Able to build and maintain relationships at all levels within the organization and work well as part of a team
- Possess friendly disposition with positive work attitudes
Interested candidates may send in your CV to (Ariel Luo Xi, Reg No: R1761775), or click on the APPLY NOW button.
We regret to inform that only successful applicants will be contacted.
EA License No: 02C3423
Ariel, Luo Xi License No. 02C3423 Personnel Registration No. R1761775
