Receptionist cum Admin | 5 Days | Up to $3,000 | 21 Days of Ann

Location Singapore River, Singapore
Discipline Administrative & Secretarial
Job Reference AL_1554286321
Salary Negotiable
Consultant Name Luo Xi, Ariel
Consultant Email ariel.luo@manpower.com.sg
Consultant Contact No. 62328830
EA License No. 02C3423
Consultant Registration No. R1761775
Responsibilities:
  • Maintaining professional, clean and welcoming office facilities for external and internal meetings.
  • Administration of all access passes for new joiners and visitors.
  • Administration of Senior Commercial and management business expenses as required.
  • Participation in organizing office social events and staff engagement activities.
  • Maintaining office documentation & filing of corporate & trade agreements
  • Preparing documentation for new company registration as required
  • Assisting with submission of insurance claims for staff
  • Organizing seating arrangements for overseas visitors and new joiners
  • Assisting with office travel and accommodation arrangements at comparative prices and within the company group policy guidelines
  • Assisting with the documentation required for visa application for all visitors and staff travelling
  • Assisting with staff expense claims for Directors/ Managers as required
  • Ensuring that the pantry area is well stocked and tidy
  • Liaising with building management on facilities issues as required
  • Assisting with non-confidential HR paperwork as required
  • Assisting with organizing training, meetings and events
Reception duties including:
  • Welcoming visitors and providing refreshments
  • Welcome and organize contractors / vendors
  • Attend to all courier and dispatch requirements for both incoming as well as outgoing posts
  • Coordinate bookings of meeting rooms and maintain overall cleanliness of the meeting rooms and reception area.
  • Maintain supplies of the Office Pantry, corporate stationery and business cards
  • Any other ad-hoc duties as assigned.
Qualifications and experience:
  • Experience of managing telephone systems, preferably in an open plan environment
  • Relevant work experience in basic administration work
  • Basic IT skills with working knowledge of Microsoft Office applications (Words, Excel, PowerPoint) an advantage
  • Good attention to detail and organizational skills
  • Strong communication and interpersonal skills
  • Able to build and maintain relationships at all levels within the organization and work well as part of a team
  • Possess friendly disposition with positive work attitudes

Interested candidates may send in your CV to (Ariel Luo Xi, Reg No: R1761775), or click on the APPLY NOW button.
We regret to inform that only successful applicants will be contacted.
Manpower Staffing Services (S) Pte Ltd
EA License No: 02C3423

Ariel, Luo Xi License No. 02C3423 Personnel Registration No. R1761775