KEY ACCOUNTABILITIES

• Support training administrative work as and when required.
• Manage travel arrangement for employees at Jurong site.
• Co-ordinate logistics arrangement for external visitors to the site. Logistics arrangement includes airport/ hotel transfer, accommodation booking and visa letters.
• Provide planning support for site events, meetings and audits, such as venue booking, invitation, agenda, and refreshment.
• Co-ordinate the order of pantry/ stationeries supplies for the site through consolidating orders from respective building owners.
• Update Internal Telephone List.
• Request to IS for user account creation and access rights for new hires.
• Plan and coordinates timing and scheduling with stakeholders for new hires orientation
• Request for termination of user accounts for leavers
• Collect company properties as per checklist from resignee.
• Organise gifts such as hampers, wreaths upon request.
• Update site's organisation chart on a monthly basis.

• Raise PR for admin building maintenance matters
• Raise Requisition for PPE and assists in the issuance
• Co-ordinate bus services for Jurong site
• Franking of mails, top up credits and franking machine maintenance
• Distribution of mails for Admin Building
• Manages the issuance of lockers, resignees lockers clearance and including maintenance of lockers
• Any adhoc duties as may be assigned

REQUIREMENTS

• Preferably 3 years of similar training support and administrative experience
• Working knowledge of SAP
• Proficient in Microsoft Office applications
• Possess good communication skills and ability to interact with employees at all levels
• Able to work in a team.
• Possess initiative to improve work processes and ways of working
• Preferably a Diploma in Business Administration, or equivalent

Sherry, Yew Koon Ng EA License No.: 02C3423 Personnel Registration No.: R1657259