EXECUTIVE ASSISTANT

Industry

Information Technology & Communications

Advert ID

SGP/14742

Location

City Hall

Job Type

Contract

Hours

Full Time

Salary Range

3000.0 - 3800.0 Per Month

No. of Openings

1

Recruiter contact details

Name
Carolyn Ann Santibanez, Mendoza

Email ID
carolyn.mendoza@manpower.com.sg

Phone number
+65 6232 8811

Personnel Reg. Number
R1105160

EA License Number
02C3423

Job Description

Our client is "Fortune's Top 100 Companies to Work For" and they are looking for an EXECUTIVE ASSISTANT to join their team

• Deliver high quality executive support to the Managing Directors that he/she has been assigned to work for.
• Maintain open dialogue with executives to understand expectations.
• Ensure quality, timeliness, and cost-effectiveness of arrangements/deliverables, and ensure that results meet executive expectations, including for tasks outsourced to others.
• Regularly check personal voicemail and Outlook mailboxes to ensure executive requests are received in a timely manner.
• Coordinate complex travel arrangements with the company’s Travel Centre, often involving multiple changes and destinations
• Schedule Conference Calls using conference facility.
• Schedule and coordinate appointments for executives or clients, including extensive rescheduling; keep executives and other personnel informed as needed
• Identify space needs and submit space reservation requests and cancellations on behalf of executive; obtain space alternatives from Reservations.
• Manage outlook calendars
• Work with team members to ensure adequate coverage during business hours (e.g. lunch hour).
• Take on additional responsibilities to assist other team members to meet desired team outcome.
• Identify barriers to effective teamwork.
• Adhere to organization standards and processes (e.g. telephone answering, dress code, documentation standards, and space reservations).
• Share skills, knowledge and best practices.
• Participate in coaching and training initiatives for the benefit of the Executive Support team and/or other Workplace members/teams.
• Seek opportunities to participate on task forces/committees

• Should have MNC exp. and background
• Matured in experience
• Good communication skills and presentation skills
• With enterprise background is an added advantage
• With experience in Legal department/legal background is a plus
• Contract: 12 months (renewable/convertible depending on performance)
• Location: Raffles City