APAC Event Coordinator, Contract, Hybrid

Job Title: APAC Event Coordinator 

Employment Type: Contract, 12 months renewable

Working Hours: 9am - 5pm (Must be willing to work extended/irregular hours during event periods)

Location: Raffles Place 

 

Job Summary 

We are seeking a highly organized, detail-oriented, and creative Event Manager to lead the planning and execution of end-to-end events ranging from small to large scale. The ideal candidate is a calm, solutions-oriented professional who can manage multiple projects concurrently while delivering seamless, high-quality experiences that align with business objectives.

 

Key Responsibilities

1. Event Planning & Project Management

• Develop and manage comprehensive event project plans, timelines, workflows, and detailed checklists.
• Coordinate pre-event planning, on-site execution, and post-event wrap-up.
• Oversee logistics such as venue sourcing, vendor management, program flow, and stakeholder coordination.

2. Organizational & Time Management

• Manage multiple events simultaneously while maintaining meticulous attention to detail.
• Consistently meet deadlines and ensure smooth event flow from planning through execution.

3. Communication & Stakeholder Engagement

• Communicate clearly and professionally with internal teams, vendors, and leadership.
• Translate event needs into actionable plans
• Build and maintain positive relationships with stakeholders.
• Negotiate effectively to secure favorable terms and partnerships.

4. Problem-Solving & Adaptability

• Respond quickly and effectively to unexpected challenges and last-minute changes.
• Maintain composure under pressure and proactively anticipate risks.
• Develop contingency plans (Plan B, C, etc.) to ensure seamless delivery.

5. Budget & Financial Management

• Create and manage event budgets, including cost forecasting and expense tracking.
• Identify cost-optimization opportunities without compromising event quality.

6. Creativity & Experience Design

• Generate creative event concepts, themes, and program elements aligned with business goals.

• Ensure high-quality execution with attention to detail across all touchpoints.

 

Job Requirements

Experience & Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field — or equivalent proven experience.

• Minimum 5 years of progressive event planning experience.

• Demonstrated success managing multiple large-scale events

• Ability to present a portfolio and provide verifiable references for past events (e.g., B2B conferences, hybrid events, webinars, internal workshops).

Technical Skills

• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).

• Ability to manage complex checklists across multiple concurrent events.

• Familiarity with event and registration platforms such as ON24 and Rainfocus.

Interpersonal & Operational Skills

• Exceptional written and verbal communication skills.
• Ability to lead discussions and present confidently to leadership.
• Able to adapt under tight timelines and budget constraints.
• High level of professionalism, especially under pressure.

Working Conditions

• Required to be in the office at least 4 days per week.
• Must be willing to work evenings, weekends, and some public holidays during intensive event periods 
• Open to travelling for work