Front Office Coordinator \ Beach Road \ 4 months Contract

Front Office Coordinator \ Beach Road \ 4 months Contract

SUMMARY

The Office Operations teams run the day-to-day operations to keep our employees safe, happy, and productive. Office Operations works closely with leadership and staff to ensure the business operations runs smoothly and continues to be a fantastic place to work. This position requires being in-office 5 days a week.

RESPONSIBILITIES

• Be the face of the organisation by welcoming visitors and supporting employees in the office.
• Act as a brand ambassador, ensuring every visitor, candidate, and employee has a positive experience.
• Manage guest check-ins through internal systems and in partnership with building security.
• Serve as the main point of contact with building security to manage and coordinate badging requests.
• Issue badges for new hires and visitors.
• Oversee incoming mail and packages.
• Monitor and order office supplies as needed.
• Keep the reception and mailroom areas clean, organized, and inviting.
• Handle certificate of insurance (COI) needs with vendors.
• Build Business relationships with vendors and source new partners as needed.
• Provide excellent customer service for all employee requests in person and through internal ticketing systems.
• Partner with the OfficeOps team to research and source materials for office events.
• Support internal events—both ad hoc and recurring.
• Support occasional, pre-scheduled events that may take place outside standard business hours.

REQUIREMENTS:

• 1–3 years of office or administrative experience and communicate clearly—both verbally and in writing.
• People-focused and professional, with a friendly and empathetic approach.
• Build good business relationships and help create a welcoming, collaborative space.
• Organized, detail-oriented, and manage your time well.
• Take initiative and enjoy finding ways to improve how things work.
• Calm under pressure and bring structure to fast-moving situations.
• Creative and resourceful, with solid spreadsheet skills and a passion for team culture.