Logistics Coordination Executive (Pharma/ Supply Chain 3PL/ Tuas)

12-Months Contract

Location: Tuas

Salary up to $4,500 depending on experience

Industry : Pharmaceutical

Our client specializes in producing high-quality pharmaceutical products, supporting global healthcare with advanced technology.

Job Summary:

Key internal coordinator between company's 3PL partners, Quality Assurance (QA) team, planning teams, and manufacturing site — ensuring that materials are released, planned, and delivered on time to support uninterrupted manufacturing operations.
Ensure that every inbound and outbound material movement — whether raw materials, finished pharmaceuticals, or critical consumables — is tracked, documented, and delivered in full compliance with company's quality and regulatory standards.
Your work spans material release coordination with QA, delivery planning and scheduling to the manufacturing site, 3PL performance oversight, issue resolution, and documentation compliance — all contributing directly to manufacturing continuity, regulatory compliance, and company's mission to improve patients' lives around the world.

Responsibilities

Serve as the primary internal point of contact between company's 3PL partners, QA team, planning teams, and manufacturing site for all material movement activities
Coordinate with company QA on material release approvals prior to delivery to the manufacturing site
Liaise with planning and manufacturing teams to align material delivery schedules with production requirements
Communicate proactively with internal stakeholders on material status, inbound shipment updates, and any delays or disruptions
Standby to support urgent materials requests whenever required

Material Release & Delivery Planning

Coordinate with company QA to track and follow up on material release status, ensuring timely approvals to meet manufacturing schedules
Plan and schedule material deliveries from the 3PL warehouse to company's manufacturing site in alignment with production plans
Process inbound and outbound material transactions in SAP with accuracy
Ensure timely and precise data entry for material orders, shipments, and returns
Coordinate with 3PL warehouse teams for order picking, packing, and dispatch to manufacturing
Work with carriers and freight forwarders to arrange transportation, pickups, and deliveries
Monitor material availability, fulfilment rates, and service levels to ensure smooth manufacturing operations
Provide the weekly forecasted material delivery plan to the Warehousing, Logistics, and Manufacturing teams

Issue Resolution and Problem Solving

Investigate and resolve discrepancies related to material shipments, inventory shortages, and order errors
Escalate operational issues such as damages, delays, held materials, or misrouted shipments to the appropriate internal teams
Collaborate with 3PL and internal teams to implement corrective actions and prevent recurrence of issues

Documentation and Compliance

Prepare and maintain shipping documents, receiving checklists, invoices, customs paperwork, and delivery confirmations
Ensure compliance with company's internal requirements, GMP/GDP regulatory standards, and company policies
Assist in processing claims, returns, and damaged goods documentation
Review and verify documentation accuracy before submission
Maintain and archive documents in an organized and compliant manner

Additional Responsibilities

Support general logistics operations, including Facility Management Work Orders, Safety Observations, and Inventory Tracking and Updates
Perform other duties as assigned to support operational efficiency

HSE

Participate in the set-up and follow-up of internal standard procedures to enhance productivity and transparency
Maintain acceptable Health, Safety, and Environmental risk levels in area of responsibility
Ensure compliance with applicable legal requirements

Requirements

Diploma or equivalent in Logistics, Supply Chain, Business Administration, or a related field
Experience working with Warehouse Management System (WMS) and SAP
At least 1–5 years of experience in logistics coordination, supply chain, or 3PL environment
Experience coordinating with QA teams on material release processes in a pharmaceutical or regulated manufacturing environment
Able to independently process material orders, manage shipment transactions, and generate reports in SAP (SD/MM modules)
Comfortable with data entry, VLOOKUP, pivot tables, basic formulas, and spreadsheet management for material tracking and reporting
Excellent internal stakeholder management and cross-functional coordination skills
Ability to coordinate with QA teams on material release processes and follow up on approval timelines
Understanding of manufacturing supply chain, material planning, and production scheduling
Detail-oriented to ensure accuracy in material processing and documentation
Understanding of logistics operations, including warehousing, transportation, and customs processes
Ability to standby and respond to urgent materials requests outside of regular working hours when required

Lim Pey Chyi - [email protected]

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

Location