Assistant Manager, Corporate Secretarial & Board Services

Key Responsibilities

Corporate Secretarial Services

• Prepare and process corporate secretarial documents and statutory filings.
• Maintain and update statutory registers and corporate records.
• Ensure compliance with the Singapore Companies Act and regulatory requirements.
• Coordinate and attend board and board committee meetings.
• Draft and review meeting minutes and resolutions.
• Manage client billing, payments, and related administrative matters.

Portfolio Management

• Manage a portfolio of companies independently with minimal supervision.
• Build and maintain client relationships through excellent service delivery.
• Provide guidance and support to junior team members and executive support staff.
• Handle client queries and assignments in a professional and timely manner.

Board Digital Solutions Support

• Support the implementation and adoption of digital board management solutions.
• Conduct user training sessions and participate in product demonstrations and presentations.
• Provide advisory and operational support to project stakeholders to ensure successful project delivery.
• Contribute ideas and feedback to enhance client experience and product development.

Meeting & Executive Support

• Attend client meetings and prepare accurate meeting minutes.
• Follow up proactively on action items and client requests.
• Assist with ad-hoc projects and assignments as required.

Requirements

• Minimum 6 years of corporate secretarial experience, preferably managing a portfolio of clients.
• Diploma or Degree in Business, Law, Corporate Administration, or a related field.
• Candidates holding a professional qualification in Chartered Secretarial Practice will have an advantage.
• Well verse in Singapore Companies Act and corporate governance requirements.