Office Manager/Central/S$5k

• Manage the day-to-day operations of the office, ensuring a professional, safe, efficient, and well-organized working environment.
• Serve as the primary liaison with building management, office vendors, cleaning contractors , service providers, and external contractors.
• Lead business continuity, emergency preparedness, and workplace safety initiatives, ensuring compliance with company requirements, minimizing operational disruptions, and maintaining a safe and secure working environment.
• Manage office supplies, pantry inventory, stationery, and general office procurement to ensure uninterrupted operations.
• Coordinate office maintenance, repair works, renovations, and workplace improvement initiatives.
• Act as the primary point of contact for office IT administration, coordinating with internal and external IT support providers to ensure timely resolution of technology-related issues.
• Maintain and monitor office asset registers, including laptops, monitors, phones, office furniture, TV and other office equipment.
• Establish and maintain organized e-filing systems, administrative records, and office documentation.
• Ensure meeting rooms, common areas, storage rooms, and office facilities are clean, organized, adequately stocked, and fully operational.
• Administer and coordinate office-related insurance matters, including liability insurance coverage for Singapore and Hong Kong office.
• Coordinate and manage end-to-end business travel arrangements, including flight, train, and hotel bookings, ensuring cost-effective options through quotation sourcing and comparison.
• ·Liaise closely with multiple departments to plan, coordinate, and oversee concurrent travel arrangements, serving as the central point of contact for all business travel activities.
• Handle travel-related amendments, cancellations, and urgent requests, providing timely support to employees, including after office hours when required.
• Support minimal HR & Admin functions: Coordination of onboarding and offboarding activities, maintenance of employee records, visa and work authorization documentation, leave and attendance administration, employee documentation preparation, benefit administration, and liaison with external service providers.
• Support HR compliance activities and ensure timely completion of employee lifecycle transactions and HR administrative requirements.
• Employee Engagement – Plan, coordinate, and execute employee engagement initiatives and company events from concept development through implementation and post-event evaluation.

Requirement
 

• At least 8years of experience in office management, administration, executive support, HR administration, or a related function.
• Excellent organizational, coordination, and multitasking skills, with the ability to manage multiple priorities simultaneously.
• Proficient in Microsoft Office applications and business systems (e.g., MS365, HRIS, or similar platforms).