Receptionist - Required 2 headcounts -Up to $3,200/month

1st- Monday to Friday: 8.00am to 5.30pm-Lunch: 12.00pm to 1.00pm; without coverage

2nd Headcount

2nd- Monday to Friday: 8.30am to 6.00pm-Lunch: 1.00pm to 2.00pm; without coverage

Personnel to observe all the WSA’s work rules, employee handbooks and security and safety policies.

Job Description

Front Desk Counter Management

• Ensure the reception counter is clean and well-maintained.
• Ensure the TV display is switched on and sweets are replenished.
• Keep all necessary gadgets and items properly arranged in Cabinet 2 at the counter. Lock the cabinet before leaving the office.
• Before the end of the day, ensure cabinets behind Reception A–G are locked.

Call Management

• Answer all telephone calls and messages promptly and professionally.
• Screen and manage general calls, directing them to the appropriate department.
• Assist with taking call messages for the Tai Seng Service Centre and relay them via the Signia/Widex group chat on Microsoft Teams.

Visitor & Pass Management

• Greet and attend to all guests in a friendly and professional manner.
• Verify the host’s name and contact them upon the visitor’s arrival.
• Register visitors, staff, and contractors using the Visitor Management System (VMS), recording the last 3 digits and alphabet of their I/C.
• Check and collect all returned passes at the end of the day.

Mail & Courier Management

• Collect, sort, and distribute incoming mail from the letterbox.
• Notify staff via email to collect their mail from Reception.
• Record incoming deliveries received at the counter and notify the respective staff via email.
• Manage the stock of postage stamps for local mail.
• Arrange local deliveries through ACE Express.
• Arrange overseas document deliveries via DHL.

Staff Birthday Gift

• Send monthly birthday greeting emails.
• Distribute corporate birthday gifts accordingly.

Hamper Arrangements

• Place orders for hampers (newborn, get well, condolences) upon staff requests.

ADMINISTRATIVE

Gardens by the Bay Corporate Pass Management

• Process staff bookings for corporate passes.
• Record bookings in the shared Calendar and Excel Spreadsheet.
• Coordinate collection, handover, and return of passes with staff.

Singtel/Employee Mobile Phone Management

• Assist with purchase, recontracting, and termination of mobile phone lines.
• Support account transfers for phones and mobile plans.
• Assist in raising payment requests.
• Prepare mobile phone acknowledgment letters for HR and staff to sign upon collection.

Season Parking

• Assist with applications, updates, renewals, and terminations of season parking.
• Support HR with the annual season parking application process.

New Hires

• Prepare welcome packs (goodie bag, T-shirt, jacket) for new employees.
• Prepare access cards and nameplates.

Leavers

• Process employee exit forms.
• Collect access passes and/or work passes.
• Photocopy and file Employment/Work Passes.
• Arrange for ACE to return the Employment/Work Pass of resigned staff.

Monthly Reports / Invoices

• Prepare and update monthly Singtel reports or Hazel invoices.
• Submit to HR for approval.

Others

• Provide general administrative support including filing, typing, scanning, and faxing.
• Assist with any ad-hoc duties as assigned.

Interested applicants, please whatsapp your updated resume to +65 9755 1695. Shortlisted applicants will be notified.
Mas Yulaini Binte Mazelan (R24125294)
Manpower Staffing Services (S) Pte Ltd
EA License No: 02C3423