Responsibilities

• Delivery of overall governance services to the fund portfolio entity Boards and committees, including VCCs in the fund structures.
• Providing advice to Boards and Committees in the relevant structures, on governance related matters.
• Providing advice and guiding the Asia and Africa teams with relevant support on governance matters.
• Working with the legal and risk team on establishment of new funds, and the wind up of funds at end of fund life.
• Working with the investments teams on the acquisitions/dispositions by the funds.
• Working with the Asset Management team on the ongoing operations of the funds and their assets.
• Overall responsibility for the preparation and timely delivery of Board and relevant Committee meeting documentation by managing Board meetings/papers/minutes requirements. This includes: maintaining a meeting administrator calendar; reviewing, finalising and issuing Board papers; preparing the Matters Arising Report and following up action items with various stakeholders.
• Undertaking, together with the Global Governance Team, yearly planning of all fund related Board and Committee, schedules and Co-ordination.
• Maintaining statutory registers, including registers of members, directors, and secretaries on Client's corporate systems and ensuring they accurately reflect the registers and records maintained by third party CoSec services providers as required.
• Coordination of governance or company secretarial activities with 3rd party service providers and ensuring that statutory registers are kept up to date.
• Ensuring systems and processes for the Asia and Africa fund related governance activities are consistent with statutory, regulatory and client governance practices.
• Proactive engagement and regular coordination with the Head Office team on governance matters including attendance at Governance team meetings.

Requirement:

• Diploma qualified or equivalent corporate secretarial qualifications with at least 5 years of relevant working experience in the corporate secretarial field;
• Eligible to be appointed as a Company Secretary in Singapore, if required.
• Depth of experience as a company secretary or in a comparable Governance role or similar role in a Corporate Secretariat.
• Ability to comprehend complex governance structures and governance applicable to them in order to provide appropriate governance advice.
• Excellent written and verbal communication skills
• An ability to communicate with and coordinate various stakeholders including Board Directors, regulators, external service providers and various levels within the organisation.
• Able to work independently and take ownership of role whilst building great relationships and working effectively within a team environment

Personal qualities:

• Multi-task focus, with a capability to manage several competing tasks and objectives
• Responsive to, and able to balance, both employee and business needs
• Capable of maintaining positive, calm demeanour
• An outgoing personality that likes to assist people
• Flexibility towards extra hours in busy periods
• A demonstrated interest in/knowledge of sustainability

Xavier, Jianwei Wang EA License No. 02C3423 Personnel Registration No. R1433917

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