Key Responsibilities
General Operations

• Assist in developing and updating SOPs for procurement and facility operations.
• Support budget preparation and monitor expenditures for equipment and service contracts.
• Prepare monthly KPI and governance reports for management.
• Maintain accurate records of fixed and minor assets.

Facility Management

• Coordinate new centre setups, renovations, and repairs with minimal disruption.
• Support procurement and maintenance of medical and office equipment (e.g., dialysis chairs, medical fridges).
• Implement and maintain facility systems and protocols.
• Conduct regular inspections, manage emergency responses, and ensure contract renewals.
• Coordinate fire safety plans and drills.

Procurement & Tender

• Assist in end-to-end tender processes and ensure compliance with governance policies.
• Support procurement planning, supplier sourcing, and cost-saving initiatives.
• Implement procurement systems and identify process improvements.
• Analyze requirements for centralized procurement and vendor consolidation.

Vendor Management

• Manage supplier performance reviews and maintain the approved vendor list.
• Negotiate with vendors for better terms and ensure timely service delivery.
• Collaborate with contractors for installations, maintenance, and repairs.

Requirements

• Diploma or Degree in Business Administration, Facilities Management, Supply Chain, or related field.
• At least 2-3 years of relevant experience in operations, procurement, or facilities.
• Able to work independently and respond to emergencies outside office hours when needed.
• Proficient in Microsoft Office and familiar with procurement or facility management systems.

Lee Wan Jinn, Yuni EA License No.: 02C3423 Personnel Registration No.: R21102995

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