Project and Marketing Assistant, (Alexandra/Commonwealth), Contract

SUMMARY
The role involves supporting both project management and marketing, with an equal split in responsibilities.

PROJECT MANAGEMENT - DIGITAL SYSTEMS
Project Documentation:
- Assist in creating, organising and maintaining project documentation, including project plans, schedules, status reports and meeting minutes.
Task Coordination:
- Coordinate tasks among internal and external stakeholders, ensuring that everyone is aware of their responsibilities and deadlines
Communication:
- Facilitate communication among project team members, internal and external stakeholders, ensuring that everyone is informed about project progress and updates
Meeting Coordination:
- Schedule and organize project meetings, including team meetings, client meetings, and stakeholder meetings. Prepare meeting agendas and minutes.
Quality Assurance:
- Take part in User Acceptance Testing exercises, working with the Digital and Innovations Manager to ensure that project deliverables meet quality standards and are free or errors or defects.
Deadline Management:
- Track project timelines and deadlines. Notify team members of upcoming milestones and ensure timely completion of tasks.
- Utilise project management software and digital collaboration tools to facilitate project workflows and communication.
Information retrieval and research:
- Conduct online research to gather information, data, or resources
- Summarise findings and provide relevant reports or insights.
First Level Support:

• Be the point of contact for end-users and business continuity teams for issue resolutions and change requests

MARKETING
Retail Marketing

• Act as support to the marketing team in the areas of retail marketing communications across all platforms
• Assist the marketing team in e-newsletters and point of sales materials
• Align and coordinate with the Sales team on the retail marketing activities and activations
• Monitor and ensure compliance with corporate identity and design guidelines across all communications and company channels

Events Support

• Support the events organized by the marketing team on a regular basis

Requirements:

• Recent graduate
• Preferably with digital skills, or prior experience using software applications

Kang Abelene Marianne Mrs Rozario Abelene Marianne

EA License No.: 02C3423 | Personnel Reg No.: R2089914

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