Job description
Accounts Receivable

• Daily updating on receipts into accounting system
• Prepare of monthly customer receipts listing
• Check and post sales invoices and credit note generated by admin including of the project file
• Prepare debit note for intercompany billing
• Prepare weekly debtor aging and attend weekly debtor collection meeting
• Monitor customer credit limit and follow up on overdue debts
• Prepare SOA and reminder letter to customer
• Create of new customer account and handle of customer credit application
• Yearly review of customer credit term and credit limit
• Checking of all outgoing delivery orders
• Review of progress claim for all projects
• Update project billing status and attend weekly project meeting
• Liaising with Admin/Operations team on job invoicing and certificate status

GL & Overall

• Update bank balance daily and monitor cash flow closely
• Liaise with bank for loan and banking matter
• Posting of inventory adjustment journal prepare by warehouse
• Prepare monthly closing journal entries, ensure accurate and appropriate recording of revenue, expenses, prepayments, accruals and provisions
• Monthly checking of project costing (Approx. 80-100 jobs)
• Month end accrual entries for maintenance contract (Approx. 50-70 jobs)
• Month-end closing of accounts, prepare management report for company level, prepare of group reporting pack, audit schedules, loan schedules, balance sheet comparison, review of operation results
• Compute of estimated tax
• Monthly inter-company balances confirmation
• Monthly cash flow planning, forecast and monitoring
• Monthly management meeting presentation slide
• Quarterly GST submission
• Checking on sales commission, overtime and engineer hotline claims on a monthly basic
• Allocation of manpower cost to project
• Involve in quarterly stock take
• Perform yearly fixed assets sighting
• Involve in financial year end audit and liaise with auditors
• Involve in external audit
• Involve in yearly budget
• Provide support in managing day-to-day operations & management reporting
• Assist and advise to warehouse/admin staffs to resolve on issues on operation and accounting system (liaise with system consultant)

Oversee Accounts Payable

• Checking & Review of AP invoices, Staff Claims & Payment Voucher
• Advise on monthly payment schedule to suppliers
• Attend to supplier's call/email pertaining to payment status

Others

• Other ad-hoc projects, duties and responsibilities as required by management

Key requirements

• At least a Diploma in Accounting field
• Minimum 4-5 years of accounting experience
• Willing to overtime frequently

See Peng Kiong, Alvin License No.: 02C3423 Personnel Registration No.: R22104903

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