Team Assistant | Contract

Location Singapore
Discipline Insurance
Job Reference BBBH130794_1706686099
Salary Negotiable
Consultant Name Hibah Bakhtavar
Consultant Email
Consultant Contact No.
EA License No. 02C3423
Consultant Registration No. R21103109


  • Managing of business trips (booking flights, transfers, accommodation, etc.)
  • Filing and tracking expense reports, processing incoming invoices
  • Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
  • Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
  • Support in Event Management (invitations, registrations, reporting)
  • Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups)
  • Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer)
  • Updating of team flyers, team lists, organizational charts, and distribution lists
  • Planning of office events and team events
  • Ordering of access rights for tools, drives via IT ticket
  • Working very closely with executive assistants in the department, including holiday covers
  • Perform any other position related tasks as required and given by assigned supervisors


  • Minimum Diploma / Higher NITEC
  • Minimum of 1 year of working experience in administration
  • Good communication & organizational skills are a must
  • Very good time management and ability to handle multiple tasks
  • Ambitious and independent
  • Client focus, service focused mindset and team spirit
  • Recognition of cultural differences
  • Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)

Interested candidates may send their resume and cover letter directly to ,stating the position as the subject title in the email.
Hibah Bakhtavar |EA License No. 023423 | Personnel Registration No. R21103109

Hibah Bakhtavar EA License No.: 02C3423 Personnel Registration No.: R21103109

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