Working Day - Monday to Friday (3 Days at Office & 2 Days WFH)

Working Time -9 am to 6pm

Working Location: MBFC (Near Downtown MRT)


Responsibilities:

• End-to-end diary management for Senior Managers, proactively planning forward ensuing effective preparation and accommodating calendar movements as required.
• Manage end to end travel logistics for Senior Managers with provision of contingency plan. Provide necessary support to commercial teams as required including event management, group travel bookings and co-ordination.
• Ensure timely and accurate follow ups from meetings, tracking critical actions to be completed or follow-up with stakeholders for delegated tasks
• Screen incoming enquiries, prepare documents and coordinate with relevant
• General support to the Singapore based APAC Leadership Team as required.
• Administer relevant office programs including office set-up and office protocols
• Review and manage supplier agreements and price negotiations with office vendors, service providers and office lease
• Assist with the coordination and roll out of technology/ programs the business adopts
• Coordinate with IT department on all office equipment for local office, as needed.
• Screen phone calls, reviewing incoming communications
• Facilitating building/office maintenance liaison as needed.
• Assisting with Accounts Payable & Accounts Receivable functions including administering expense claims
• Coordinate ordering and administration for office events and functions
• Perform other related duties as assigned by manager

Experience and Qualifications

• Experience in executive support for regional senior leaders in multinational organizations.
• Minimum of 3-5 years administrative manager experience, preferably with multi-country exposure
• Demonstrated broad spectrum of experience in managing facilities as well as vendor, supplies & purchasing, negotiation and management.
• Demonstrated understanding of the process complexities and interdependencies, and effective partnering with multiple internal functions such as facilities, travel, legal, IT, finance, HR etc as appropriate.
• Policy establishment and management.
• Event management experience such as overseas meetings and events (e.g. kick-off meetings).
• Project management experience in relation to implementation of new programs or change of vendor management e.g., office establishment, office moves, travel.
• Experience in process and solutions enhancement initiatives.
• Able to work flex-hours.
• Problem solving and solutions mindset.
• Organization and prioritization skills (High attention to detail)
• Ability to work independently and at the same time, cooperatively in a team environment.
• Good written and oral communication skills, able to communicate clearly, concisely, accurately and in ways that promote understanding.

Interested applicants, please whatsapp your updated CV to +65 87649075 (June Tan Him Joo - R22109930) . Shortlisted applicants will be notified.

June Tan (R22109930)
Manpower Staffing Services (S) Pte Ltd
EA License No: 02C3423

Tan Him Joo (June) License No.: 02C3423 Personnel Registration No.: R22109930

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