Board Secretary / 6-month convertible / Outram Park

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH131718_1694396162
Salary Negotiable
Consultant Name Fu Yee Chen, Lyn
Consultant Email [email protected]
Consultant Contact No. 62325738
EA License No. 02C3423
Consultant Registration No. R1110796

Job Scope:
Board Administration

  • Maintain board profiles and board registers
  • Filing and organising documents and data (physical and online)
  • Collation and organising/reviewing Management report submissions
  • Boards Meeting materials platform management
  • Board Welcome Kit and Induction

Board Meeting Support

  • Calendar scheduling
  • Board Meeting preparation - F&B catering, meeting package, liaising with Facilities team, Boardroom Setup (physical and virtual)
  • Onsite support at meetings including tea/food serving, conferencing
  • Faculty Documentation

General Administration

  • Arrangement for local and/or overseas delivery services
  • Internal meeting minutes writing
  • Upkeeping of Board Secretariat records
  • Assistance and support for board events and retreats
  • Procurement and Finance matters
  • Maintain Board Secretariat inventories/equipment
  • General support to the Board Secretariat, Risk Management and Corporate Administration department

Data Administration Support for the Integrated System on ERM and BCM modules

  • Check data input and supporting documents in the system
  • Verify the data extracted from the system are aligned with Dashboard
  • Update and key in additional key information arising from clarification at the different stages
  • Maintain and export final approved documents from the system (i.e. Risk Registers and Dashboard)

Risk Management Engagement Sessions and Meetings Support

  • Calendar scheduling
  • Onsite support at meetings for meeting preparations/ documentations as necessary

"See It? Say It!" Mobile Application ("App") Support

  • Assist with the User Acceptance Testing (UAT) testing for the redevelopment of the App in-house
  • Provide support by contributing ideas and developing draft publicity posters on Risk Awareness Series
  • Provide support for Risk Awareness events including distribution of prizes/ vouchers

SharePoint Administration Support for Risk Management, Business Continuity and "See It? Say It!" Site

  • Maintain SharePoint Site


  • Competent in managing administrative functions
  • IT savvy with the ability to establish and maintain effective office systems
  • Good in communication skills, including writing of agenda, minutes and correspondence
  • Excellent time management skills in terms of prioritization and multitasking to complete a cross-functional and broad range of activities
  • Work experience in a research/academic environment with background in Governance, Risk and Compliance would be advantageous
  • Responsible individual with integrity and good attitude

Additional Information:

  • Salary - Up to S$3200 per month
  • Commencement Date: Immediate
  • Contract duration: 6-month convertible
  • Working days and hours: Mon to Fri 8.30am to 6pm
  • Location: Outram Park

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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