Executive Assistant, 12-month, CBD

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH118589_1661307299
Salary S$3500 - S$5500 per month
Consultant Name Fu Yee Chen, Lyn
Consultant Email lyn.fu@manpower.com.sg
Consultant Contact No. 62325738
EA License No. 02C3423
Consultant Registration No. R1110796

Job Scope:

  • Support 3 directors
  • General Office Support
    • Pre-onboarding for new hire
    • Liaise with Facilities team on workstation allocation, office access pass and new starter kit (stationeries)
    • Liaise with IT team to setup monitor and docking-station
    • Share runbook on Operations Process Systems - Concur (travel/expenses), Corporate Credit Card, IT Service Desk
    • Receiving mail/package and passing it on as needed

Office Support for the 3 Directors

  • Travel and expenses
    • Flight booking, visa application and business expenses
  • Meeting and Event
    • Organize Internal group meeting / event
    • Booking of meeting room in SG office for any meeting
  • Onboarding for New Hire
    • Request for Hardware (laptop, monitor, mobile phone, peripherals)
    • Name card printing
    • Introductory meeting setup
  • General administration
    • Signature for contracts, MSA, agreements, etc
    • Overseas courier e.g. letters, etc.

Buddy System with Executive Assistant (vice versa)

  • Travel - flight booking and visa application
  • General administration

Job Requirement:

  • Diploma/Degree holder preferably with secretarial training.
  • Minimum 5 years of experience in MNC environment and supporting senior management level
  • Positive attitude, self-initiative and independent
  • Able to interact and contribute effectively with others in the team.
  • A multi-tasker with ability to organize and manage simultaneous projects.
  • Possess excellence communication and interpersonal skills
  • Proficient in MS Office such as Word, Excel, PowerPoint

Additional Information:

  • Contract duration: 12-month contract, possible conversion
  • Commencement Date: Immediate
  • Working days and hours: Mon to Friday, 9am to 6pm
  • Location: Bugis, DUO Tower

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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