Main Job Tasks, Duties and Responsibilities

* Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
* Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
* Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination
* Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
* Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
* Organize team communications and plan events, both internally and offsite
* Taking dictation and minutes and writing them up subsequently
* Maintaining the current filing and database system, and looking for ways to improve current systems
* Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
* Prepare internal and external corporate documents for team members and industry partners

Job Requirements

* Work experience as an Executive Assistant, Personal Assistant or similar role
* Familiarity with HR software and working knowledge of MS Office
* Extensive knowledge of HR policies and systems
* Outstanding organizational and time management skills
* Familiarity with office gadgets and applications (e.g. e-calendars and copy machines
* Excellent communication skills, writing skills, interpersonal skills, and ethical mindset
* Professional discretion and confidentiality
* PA diploma or certification is a plus
* Ability to multitask and prioritize tasks
* Excellent time management skills
* Attention to detail

Yau Wan Ting EA License No.: 02C3423 Personnel Registration No.: R1984454

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