Executive Assistant

Location Singapore, Singapore
Discipline Administrative & Secretarial
Job Reference R1984454_1564734920
Salary S$5000 - S$6000 per month
Consultant Name Yau Wan Ting
Consultant Email wanting.yau@manpower.com.sg
Consultant Contact No. 6551 5308
EA License No. 02C3423
Consultant Registration No. R1984454

Main Job Tasks, Duties and Responsibilities

* Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
* Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
* Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination
* Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
* Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
* Organize team communications and plan events, both internally and offsite
* Taking dictation and minutes and writing them up subsequently
* Maintaining the current filing and database system, and looking for ways to improve current systems
* Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
* Prepare internal and external corporate documents for team members and industry partners

Job Requirements


* Work experience as an Executive Assistant, Personal Assistant or similar role
* Familiarity with HR software and working knowledge of MS Office
* Extensive knowledge of HR policies and systems
* Outstanding organizational and time management skills
* Familiarity with office gadgets and applications (e.g. e-calendars and copy machines
* Excellent communication skills, writing skills, interpersonal skills, and ethical mindset
* Professional discretion and confidentiality
* PA diploma or certification is a plus
* Ability to multitask and prioritize tasks
* Excellent time management skills
* Attention to detail

Yau Wan Ting EA License No.: 02C3423 Personnel Registration No.: R1984454

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please click here.