Executive Assistant

Location Singapore, Singapore
Discipline Administrative & Secretarial
Job Reference BBBH81716_1569575837
Salary S$3000 - S$4000 per month + performance bonus
Consultant Name Carolyn Ann Santibanez Mendoza
Consultant Email carolyn.mendoza@manpower.com.sg
Consultant Contact No. 65515316
EA License No. 02C3423
Consultant Registration No. R1105160

  • Deliver high quality executive support to the Managing Directors that he/she has been assigned to work for.
  • Maintain open dialogue with executives to understand expectations.
  • Ensure quality, timeliness, and cost-effectiveness of arrangements/deliverables, and ensure that results meet executive expectations, including for tasks outsourced to others.
  • Regularly check personal voicemail and Outlook mailboxes to ensure executive requests are received in a timely manner.
  • Coordinate complex travel arrangements with the company's Travel Centre, often involving multiple changes and destinations
  • Schedule Conference Calls using conference facility.
  • Schedule and coordinate appointments for executives or clients, including extensive rescheduling; keep executives and other personnel informed as needed
  • Identify space needs and submit space reservation requests and cancellations on behalf of executive; obtain space alternatives from Reservations.
  • Manage outlook calendars
  • Work with team members to ensure adequate coverage during business hours (e.g. lunch hour).
  • Take on additional responsibilities to assist other team members to meet desired team outcome.
  • Identify barriers to effective teamwork.
  • Adhere to organization standards and processes (e.g. telephone answering, dress code, documentation standards, and space reservations).
  • Share skills, knowledge and best practices.
  • Participate in coaching and training initiatives for the benefit of the Executive Support team and/or other Workplace members/teams.
  • Seek opportunities to participate on task forces/committees



Requirements:

  • Should have MNC exp. and background
  • Good communication skills and presentation skills
  • With enterprise background is an added advantage
  • With experience in Legal department/legal background is a plus
  • Contract: 12 months (renewable/convertible depending on performance)
  • Location: Raffles City

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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