With the primary responsibility of supporting the Directors, the Executive Assistant will also provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
The Executive Assistant will manage communication between upper management and employees, liaising with internal and external executives in planning and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld. Additional job responsibilities include but not limited to:

• Manage professional scheduling for the Directors including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite when necessary

Job Qualifications:

• Diploma in any related field
• With minimum 3 years of administration experience
• Excellent time-management skills and the ability to organize and multi-task
• Proficiency in Microsoft Office and other office productivity tools such as Concur SAP is a plus
• With aptitude to learn new software and systems
• Flexible team player, highly structured, proactive, adaptable and enjoys a challenge
• Strictly follows high level of confidentiality

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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