Executive Secretary | Bank | Contract

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH133430_1699498985
Salary S$4500 - S$6500 per month
Consultant Name Carolyn Ann Santibanez Mendoza
Consultant Email carolyn.mendoza@manpower.com.sg
Consultant Contact No. 65515316
EA License No. 02C3423
Consultant Registration No. R1105160

The Executive Secretary will provide high-level administrative support to the senior management team and ensure the efficient operation of the office.

Job Responsibilities:

  • Manage the calendar/schedule to ensure smooth arrangements of appointments and activities in a proactive manner.
  • Coordinate and set-up meetings, including sending meeting invites to all attendees, tracking acceptance of attendees, and booking of relevant facilities/venues.
  • Perform administrative functions such as managing claims & expenses, track access rights, updating of team offsites & distribution lists.
  • Assist in business travel support and arrangement including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips.
  • Participate in ad-hoc project-based work and support any other administrative duties assigned

Job Requirements:

  • Diploma/Degree or any equivalent field with at least 5 years of executive secretarial and administrative experience, working with senior management is a plus.
  • Independent with good planning and organization skills, meticulous and ability to multitask.
  • Good time-management skills with ability to prioritize tasks assigned and handle confidential matters with discretion.
  • Effective listening, communication, and interpersonal skills
  • A team player who is proactive and takes initiative.
  • Proficient with office automation and technology and, keeps up to date with the latest desktop applications including but not limited to MS Word, Excel, and Outlook

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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