Lead Administrative Assistant | 3 months Contract

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH136536_1709606684
Salary S$7000 - S$8000 per month
Consultant Name Cabria Jireli Gem Mejia
Consultant Email gem.cabria@manpower.com.sg
Consultant Contact No. 62328815
EA License No. 02C3423
Consultant Registration No. R1434374

Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with minimal supervision.
Principal Responsibilities:

  • Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
  • Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
  • Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
  • Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
  • Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
  • Ensures external and internal communication, documents and materials are accurate and error free.
  • Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
  • Performs additional responsibilities as requested.


  • Bachelor's Degree in any discipline
  • Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
  • Corporate Access (Planning and arranging Conference /Bespoke trips) would be good to have.
  • Meticulous, an enthusiastic problem-solver, exercises good time-management with excellent calendar management skills.
  • Excellent interpersonal, communication and analytical skills.
  • Able to multi-task and is flexible to change priorities as needed to attend to more urgent and important tasks.
  • An initiator who can work independently at the same time collaborates well with the team.
  • Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (SharePoint).
  • Experience with travel (Flights, hotels, train, and rental car, etc.) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).

Interested candidates may send in their resume and cover letter directly to gem.cabria@manpower.com.sg (R1434374), stating the position as the subject title in the email.

Jireli Gem Mejia Cabria EA License No.: 02C3423 Personnel Registration No.: R1434374

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