Job Summary: Overseeing the daily administrative operations of the Singapore office, ensuring efficiency and effectiveness in all administrative functions. This role includes, coordinating office activities, and implementing office management policies and procedures to ensure compliance.
Job Scope:

• Develop and implement office policies and procedures to enhance efficiency and compliance.
• Oversee office maintenance, including managing office supplies, equipment, facilities, and lease agreements.
• Handle office expenses and invoice settlements in compliance with audit standards.
• Lead office renovation and enhancement projects, collaborating with leadership on redesign and improvement initiatives.
• Manage general incoming calls and inquiries professionally.
• Assist with premises access management and record for internal staff and visitors.
• Support cost-effective air ticket bookings for staff.
• Ensure compliance with regulations and meet audit requirements.
• Maintain a business continuity plan (BCP) and uphold ESG (Environmental, Social, and Governance) responsibilities.
• Ensure the implementation and maintenance of office security systems and support the generation of relevant reports.
• Ensure workplace safety and proper maintenance of the physical workspace.
• Handle internal procurement to support office purchasing and delivery arrangements.
• Coordinate with vendors.
• Ensure proper procurement processes, including Customer Due Diligence (CDD) checks.
• Coordinate and organize office events, town halls, team-building activities
• Organise staff well-being activities.
• Assist with special projects and other duties as assigned.

Job Requirement:

• Relevant working experience in office administration
• Initiative and willing to learn
• Team orientation and Detail-oriented
• Good written and oral communication skills
• Proficiency in Microsoft Office

Additional Information:

• Salary: S$3K to S$ 3.5K per month
• Contract duration: 12-month contract
• Commencement Date: Immediate
• Working days and hours: Mon to Friday, 9am to 6pm
• Location: UOB Plaza

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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