Office Coordinator- $3,211/Month-1 Year contract(subject to renewal)

Working Hour: 8:30am - 5:30pm (Monday - Friday)
Pay Rate: Basic-$3,211/Month + $50 Mobile Allowance + $150 performance incentives
Working Place:Singapore 039192

Reception Services
Provide reception coverage
Provision of trained replacement during absence of receptionist
Value add support from service provider or their receptionists: Training of staff in Emergency Response Scenarios (ERT) - including but not limited to bomb threats, evacuation procedures, first aid and use of alarm systems

Call Management
Uses company intranet to look up employee's contact information
Using company phone systems to receive calls and to contact employees
Answer incoming call, directly to reception or re-directed from phone system
Answer inquiries directly or direct calls to appropriate employee

Visitor Management
Greet visitors and notifies personnel of visitor arrival
Monitors employee and visitor flow in and out of buildings
Maintains security requirements by ensuring visitors sign visitor log and by distributing guest badges (use Lobby works system)
Grants building access to authorized personnel and visitors only (badge requirement). Alerts Security and Management staff of any disturbance or potentially dangerous intruders.
Maintains professional appearance of building lobby or reception area
Support visitors with transportation request (taxi services)

Mail Management
Receives and routes all deliveries at the front desk. Interact with vendors, couriers and delivery personnel. Contact appropriate employees to accept deliveries and keep acceptance log.
Responsible for mail sorting and distribution, assist with self-service shipping and / or courier services within reason.
Scan all incoming supplier invoices within agreed timelines:invoice validation and processing, record keeping (data entry) and reporting, filing and drafting and updating process documents

Workplace Resources (WPR) Support
Support workplace resource activities (office coordination) including but not limited to housekeeping, courier, vending/catering, office plants/flowers, repairs and maintenance (incl. support IT for AV & UPS), moves, pest control, pantry services, office supplies, stock, keeping of letterhead and envelopes, regular check of conference rooms and confidential paper management.
Supports Facilities activities such as managing work orders & cleaning audits
Support WPR admin requests.
Fire warden and first aid duties.
Ensuring the lobby binder documentation is maintained updated & accurate at all times
Supports for Health and Safety on the site.
Require to be a POC (point of contact)in case of an emergency or disaster.
Provide support with training & meeting rooms (including provision of equipment and setting up furniture and collapsible walls as required) - time permitting.

Hospitality
Hospitality services including provision refreshments for client meetings, ensuring pantries are stocked at all times, spot cleaning of kitchenettes including loading/unloading dishwasher.

Additional
Maintains current basic knowledge of Company products and general information by reading company materials/content available via company website and provided by the company from time to time.
Interested applicants, please Whatsapp your updated resume to +6596476119.Shortlisted applicants will be notified.
Snow Hnin Witt Yee(R1983134)
Manpower Staffing Services (S) Pte Ltd
EA License No: 02C3423

Snow Hnin Witt Yee EA License No.: 02C3423 Personnel Registration No.: R1983134

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