Responsibilities
- Maintaining professional, clean and welcoming office facilities for external and internal meetings.
- Administration of all access passes for new joiners and visitors.
- Administration of Senior Commercial and management business expenses as required.
- Participation in organizing office social events and staff engagement activities.
- Maintaining office documentation & filing of corporate & trade agreements
- Preparing documentation for new company registration as required
- Assisting with submission of insurance claims for staff
- Organizing seating arrangements for overseas visitors and new joiners
- Assisting with office travel and accommodation arrangements at comparative prices and within the company group policy guidelines
- Assisting with the documentation required for visa application for all visitors and staff travelling
- Assisting with staff expense claims for Directors/ Managers as required
- Ensuring that the pantry area is well stocked and tidy
- Liaising with building management on facilities issues as required
- Assisting with non-confidential HR paperwork as required
- Assisting with organizing training, meetings and events
Requirements
- Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
- At least 2 year(s) of working experience in the related field is required for this position.
- Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent.
- Full-Time position(s) available.
Xavier, Jianwei Wang EA License No. 02C3423 Personnel Registration No. R1433917