Receptionist

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH117422_1658895492
Salary Negotiable
Consultant Name David Loo Chee Long
Consultant Email david.loo@manpower.com.sg
Consultant Contact No. 6232 5244
EA License No. 02C3423
Consultant Registration No. R22106566


Work Details Info :

  • Workdays: Monday to Friday (excludes Saturday, Sunday & Public Holidays)
  • Working hours: 8.15am to 5.30pm
  • Official lunch hour: 12pm to 1pm (+/- 15 mins)
  • Work address: 3 Fraser Street, #09-28 DUO Tower, Singapore 189352
  • Reports to: Office Manager
  • + Backup receptionist required for any absence by primary receptionist


Requirements :

  • Minimum 3 years' experience as receptionist
  • Pleasant disposition
  • Positive & proactive attitude
  • Enjoy meeting people and attention to details


Job Duties :


Item
Description of Works

a
Answering phone calls from mainline and return missed calls when available (both internal and external). Reading and replying emails from internal receptionist mailbox.

b
Attend to guests, direct them to meeting room, offer drinks, and inform our staff on arrival of guests.

c
Manage meeting room booking system including:
  • Booking of meeting room for last minute requests where applicable
  • Monitor meeting schedules and inform staff when their guest(s) arrive
  • Prepare water five (5) minutes in advance for big group meetings or for important guests
  • Keep meeting rooms and reception counter neat and clean (e.g.: clear glasses/cups, push in chairs and ensure lights and projectors are off)

d
Open office letterbox daily from B2 of DUO Tower and sort mails into respective department pigeon holes in office mail room

e
Manage incoming & outgoing couriers
Incoming Couriers:
  • Receive and separate package(s) to respective department pigeon holes in office mail room
  • For DHL and Courier Coverage - Email respective staff upon receipt of package(s)


Outgoing Couriers:
  • Slot courier slip into respective department pigeon holes in office mail room after collection is complete.

f
Assist Office Manager in ordering and receiving office stationery, pantry supplies, papers and other office supplies; includes but not limited to ordering for Fruits Day, Nespresso Capsules, Canon Copier Toners, Newspapers, etc.

g
Other office administration tasks as and when required. Including but not limited to: distributing newspapers in the office, issuing of temporary office access cards, updating of office telephone list, purchasing of postage stamps and mailing registered mail.



Thank you for your interest!

We respect your privacy, and all communication will be treated with confidentiality.

Email resume to david.loo@manpower.com.sg
Or WhatsApp to David Loo Chee Long (R22106566) @ 9010 4602 to get in touch with you.

David Loo Chee Long
Personnel Registration No. R22106566
Manpower Staffing Services (S) Pte Ltd | EA License No.: 02C3423

David Loo Chee Long License No.: 02C3423 Personnel Registration No.: R22106566

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