Secretary / Office Admin (6 months) (Ref: LF)

Location Singapore, Singapore
Discipline Administrative & Secretarial
Job Reference BBBH83705_1573183426
Salary S$2500 - S$4000 per month
Consultant Email
EA License No. 02C3423

Job Responsibilities

  • Prepare documents which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product
  • Handle all incoming telephone calls and placement of outgoing calls
  • Open and sort mail
  • Enter Daily Time Entry
  • Create and maintain file
  • Complete all document processing and correspondence assignments accurately and within timeframes
  • Assist other secretaries and timekeepers when necessary
  • Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters.
  • Prepare Expense Reports, Travel Reimbursements, Health Club Reimbursement Forms, etc
  • Prepare and arrange messenger service, copy and facsimile requests
  • Consistently use the CRM tool to support business development
  • Travel arrangements and attorney calendar
  • Review and handle prebills
  • Maintain current floater instructions, and client/matters lists.
  • Manage conference room and set up lunch meetings, VC meetings
  • Arrange courier service
  • Managing petty cash and inputting bank payments
  • Prepare petty cash and bank journal on a weekly basis
  • Purchase office supplies
  • Maintain office facilities
  • Other duties as assigned

Job Requirements

  • Degree / Diploma with at least 3 years of relevant working experience
  • Fast and accurate typing
  • Proficient in Microsoft Word, Excel, Outlook
  • Independent & positive good team player
  • Excellent written and verbal communication skills

Additional Information

  • Location: to be advised
  • Working Days and Hours: 9am to 6pm Monday to Friday
  • Working Date: Immediate

Please state the following in your updated CV:

  • Reason for leaving for each past employment
  • Current and expected salaries
  • Notice period

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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