Team Admin Assistant (12 month Contract)

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH126939_1682641960
Salary Negotiable
Consultant Name Yvonne Ong
Consultant Email
Consultant Contact No. 6232 8811
EA License No. 02C3423
Consultant Registration No. R1549551


  • Support the Trading & Shipping Singapore team administration including but not limited to management of meetings, visitors, session preparation, invoicing, agendas and pre reads
  • Facilitate meetings where there are complex requirements, such as room availability issues or other tech requirements
  • Liaise with internal and external contacts while handling business arrangements. Liaise with other teams/PAs where necessary to ensure alignment on meeting schedules
  • Support new joiners onboarding for new team members, IT set up, equipment, stakeholder meetings, corporate card etc.
  • SAP items including prepare requests for payment. Code invoices and forward the same to approvers and manage third party invoices.
  • Manage team filing of contracts and maintaining of security provisions.
  • Facilitate occasional large events and liaise with corporate event planners and hotels etc.
  • Build and maintain excellent relationships with other staffs.
  • Any other ad hoc tasks.


  • Excellent organization skills - planning and organized, efficient, project management, systematic management, pursue standardization and clarification, consistent ways of working
  • Excellent interpersonal skills, ability to build good internal and external relationships, customer service, team player, able to work globally across cultures
  • Good verbal and written communication skills
  • IT literate, Internet/Intranet skills

Yvonne Ong EA License No.: 02C3423 Personnel Registration No.: R1549551

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