Urgent | Workplace Executive (1Yr) | Up to $4,000/mth

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH138979_1717723073
Salary S$3000 - S$4000 per month
Consultant Name Tan Him Joo (June)
Consultant Email june.tan@manpower.com.sg
Consultant Contact No.
EA License No. 02C3423
Consultant Registration No. R22109930

Work Location: 89 Science Park Drive, SG 118261

Working Hours: 8:30am - 5:45pm (Mondays to Fridays)

Reception duties

  • Reception and Visitor Management
  • Mailroom and Courier Management
  • Telephone Directory management
  • Security Administration - Card Access, Visitor Log Card
  • Health and Safety - Ensure compliance and safety in the office
  • Operating Manual - Keep updated records on all manuals/records of facility equipment [Coffee Machine, Kitchen appliances, boardroom equipment, office furniture]
  • Meeting room management - Support meeting room bookings where needed and manage supplies and hygiene

Workplace Management

  • Assist Workplace Manager with administration tasks where required
  • Manage workplace related request
  • Procurement of pantry and stationary stocks
  • Procurement of monthly chocolate inventory
  • Manage season carpark requests
  • Assist in corporate mobile management
  • New Hire Onboarding [Business cards, mobile/sim card set up, workstation allocation]
  • Distribute staff welfare gifts with HR coordination.
  • Collaborate with WM/Internal Comms to support engagement activities and high-level meetings.
  • Maintain workplace guidelines/procedures according to group policy and domestic.
  • Manage expat benefit tracker file (update homeleave, season parking, car lease costs)

Finance Support

  • Process General service invoices via SAP system (daily) (Car Lease, Homeleave travels, Business Travels, Courier, Office Lease, Phone bills, electrical bills, season parking & more)
  • Timeliness in processing invoices for finance to capture accuracy in monthly expenses, using SAP System.
  • Create Purchase requisition and process Goods Receipt
  • Create Vendor Master Form, Vendor Selection forms for new vendors (adhoc)
  • Ensure vendor creations and contract renewals are in compliance of finance & legal terms.
  • Raise Special payment forms (adhoc)
  • Process invoices as assigned by line manager
  • Work with WM on budget planning for each financial year and considering GS expenses for a specific budget planning.
  • Review supplier invoices upon receipt to ensure that the goods or services invoiced are done.
  • To resolve any discrepancies in the invoice amount with suppliers.

  • Interested applicants, please email your CV to june.tan@manpower.com.sg or Whatsapp @+65 8764 9075. Shortlisted applicants will be notified.
    Tan Him Joo (R22109930) @ +65 87649075
    Manpower Staffing Services (S) Pte Ltd
    EA License No: 02C3423

Tan Him Joo (June) License No.: 02C3423 Personnel Registration No.: R22109930

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